Reports
Click Tacto on the board → Reports. Reports cover every board with Tacto that you can see — not just the current one. The tabs: Calendar, Timeline, Analytics, Finance (admins only), Export and History. Settings open in a window of their own: Tacto on the board → Settings.
Filters
The bar at the top is shared by the report tabs:
- Boards and members — pick one or several. In Analytics a member sees only their own time, so there is no people filter for them there.
- Period — today, this or last week, this or last month, full weeks of month (the whole weeks that belong to a month), the last 3 months, 6 months or year, all time, or a custom range.
- Grouping — by card, member, board, list or label. It applies to Calendar, Timeline and Export; Analytics and Finance have their own breakdowns inside the tab.
The Finance settings have no bar — filters change nothing there. Tacto remembers your filters and the last report tab you opened.
Several workspaces. If you belong to several Trello workspaces, reports show only the workspace of the board you opened them from — and so does the export. To see everything at once, turn on Show all my workspaces in reports in Settings → Reports (this item appears when you have several workspaces), and each board then shows its workspace name. Personal boards are always shown.
Calendar
Logged time day by day, with a daily total. At the top: total hours, the average per working day, how many cards and people. On the left — the list for the chosen grouping, with card search.
Click a row in a day to open that day's entries: edit or delete your own, or press + to add one. The + in the corner of a day adds an entry for that day right from the calendar.
Timeline
A grid of cards (or people, boards, lists, labels) by days, with row totals and a “Daily total” row. Colors match the calendar; weekends are muted and today is marked. Click a row or a day to select it. The fastest way to see who worked on what last week.
Analytics
Everything about logged time in one tab, in four sections.
- Overview. The total for the period and the change from the previous one: a month in progress is compared with the same days of the previous month. “What changed” shows how much each board added or lost. “Where the time went” lists boards (opening into cards), cards, people, lists or labels; “Compare with the previous period” adds Before / Now / Change columns. The “Pivot table” crosses two breakdowns — boards × people or clients × lists, say — with row and column totals. Below are a chart by day, week or month with the previous period as a dashed line, “Worth checking” (over estimate, cards without an estimate, entries of 8 hours or more) and running timers. Click any hours or bar to see the entries themselves. When the workspace has finance set up, a billable filter and a “Client” breakdown appear.
- Team. Each person’s hours by week, or by month on long periods; a person opens into boards. “Show people without entries” adds board members who logged nothing. Only admins see this section.
- Plan vs actual. Card estimates against time spent. Each card shows “spent of estimate” and the deviation, then a row per work type: the bar shows who contributed how much, the mark is where the estimate ends, and anything past it is over the estimate. In period is time dated within the selected period, total is all time on the card; the estimate is compared with the total. The Worked in period / All estimated / Over estimate switch picks the cards, and Download CSV exports the table.
- Entries. The source entries behind every total: search, source (manual, timer, assistant, import), quick filters — 8 hours or more, entered by someone else, edited, no comment — and CSV export. Click an entry to see who logged it and when, where the card is now, and the edit history of that entry.
A member sees only their own time here — My time, Plan vs actual and My entries. Their overview has “Check my entries” and “Recently entered” instead of the team checks. In Plan vs actual a member sees the estimates and only their own hours, without overruns: the card’s full actuals are for admins.
Finance
A tab for workspace admins: clients, rates, the billable amount and a client invoice as a PDF. All about it in Finance.
Export to CSV, Excel and PDF
On the left, choose the columns: card, link, estimate, board, list, member, comment, work type, labels, start date, time spent, client, billable and your Trello custom fields. A workspace admin with finance set up also gets Rate, Amount and Currency. Columns go into the file in the order of the list: drag a row or move it with the arrows.
On the right, set up the file:
- Format — CSV, Excel (XLSX) or PDF. In Excel, hours and dates are numbers you can sum and filter straight away. PDF is a ready-to-send document for your client: the header shows the workspace, period and grand total, followed by the same columns and totals as the preset, with page numbers at the bottom; a wide table goes on a landscape page.
- Hours — “1h 30m” or decimal “1.5”, handy for invoices.
- Headers — English, as in Chronos, or Russian.
- Separator for CSV — comma or semicolon, for Excel set to European languages.
- Totals — sums by person, board or card: a separate sheet in Excel, the end of the file in CSV. Totals equal the sum of the rows as shown.
In CSV and Excel, Time spent (s) — the duration in seconds — follows the time spent column, so a re-imported file is recognised exactly.
Save a setup you like as a preset, say “For accounting”, and pick it in one click later. Presets are personal; an admin can share a preset with the whole workspace. Below you see the period, the number of entries, the total and the first rows of the file. Our import reads these files back, whatever the headers and separator.
History
Who added, changed or deleted an entry and when — with “before → after” — plus estimates, cards the assistant renamed or moved, imports, settings and admin actions. Filters: All, Edits, Deletions, Assistant, Settings and Backdated — adding, editing or deleting entries dated more than a week ago. A deleted entry can be restored for 30 days.
A member sees their own actions and changes to their entries; an admin sees the whole workspace. More about roles in Teams & privacy.
Import from another tracker
Moving from Chronos, Toggl, Clockify, Harvest, Jira or your own spreadsheet? On the Export tab press Import a file… — a five-step wizard opens.
- File. CSV, TSV or Excel (XLSX) up to 20 MB. The wizard detects the encoding (including Windows-1251), separator, sheet and header row, and drops “Total” rows.
- Columns. Headers in English, Russian, Ukrainian, German, Spanish, French and Portuguese are recognised. Dates in any common form (31.12.2025, 12/31/2025, 2025-12-31, with or without time), hours as “1:30”, “1h 30m”, “1.5”, seconds or minutes. If the day and month order is unclear, the wizard asks.
- Matching. Boards and projects from the file map to Trello boards, cards by link or name, people by name, username or transliteration. A missing card can be created in Trello in the list you pick, linked to an existing card or skipped; an unknown person can be picked, logged to you with a note, or skipped.
- Check. Before anything is written you see how many entries and hours will be added, what is already there and what is left out — with row numbers and reasons. Download the rows with errors, fix them and upload again.
- Result. The whole import is one batch. If something is off, undo it at once right on this step, while the wizard is still open. Importing the same file again does not duplicate entries, and History shows the import as one event.
Members import only their own hours; admins import the whole team’s.